The terms of the TUG President and of 11 members of the Board of Directors will end as of the 2003 meeting of the TUG Board of Directors; therefore, 13 board positions plus the presidency are open. The meeting will take place in conjunction with the 24th Annual TUG Meeting to be held 20-24 July 2003 at the Outrigger Waikoloa Beach Resort, Hawaii.
The current President, Mimi Jett, has stated that she will not stand for re-election. The names of the eleven directors whose terms will expire in 2003 are Barbara Beeton, Karl Berry, Kaja Christiansen, Don DeLand, Susan DeMeritt, Stephanie Hogue, Judy Johnson, Ross Moore, Cheryl Ponchin, Kristoffer Rose, and Philip Taylor.
Continuing directors, with terms ending in 2005, are Arthur Ogawa and Michael Sofka.
The election to choose the new president and board members will be held in spring of 2003. Nominations for these openings are now being invited.
The Bylaws provide that "Any member may be nominated for election to the office of TUG President/to the Board by submitting a nomination petition in accordance with the TUG Election Procedures. Election... shall be by written mail ballot of the entire membership, carried out in accordance with those same Procedures."
The term of a member of the Board is four years; President is two years.
The name of any member may be placed in nomination for election to one of the open offices by submission of a petition, signed by two other members in good standing, to the TUG office at least two weeks (14 days) prior to the mailing of ballots. (A candidate's membership dues for 2003 will be expected to be paid by the nomination deadline.)
A nomination form follows this announcement; forms may also be obtained from the TUG office. You may also download a printable nomination form as LaTeX source, or in Portable Document Format.
Along with a nomination form, each candidate is asked to supply a a short biography, a statement of intent, and (optional) passport-size photograph to be included with the ballot. The biography and statement of intent together may not exceed 400 words. The deadline for receipt at the TUG office of nomination forms and ballot information is 1 March 2003.
Ballots will be mailed to all members within 30 days after the close of nominations. Marked ballots must be postmarked no more than six (6) weeks following the mailing; the exact dates will be noted on the ballots.
Ballots will be counted by a disinterested party not part of the TUG organization. The results of the election should be available early in June, and will be announced in a future issue of TUGboat as well as through various TeX-related electronic lists.
It is the intent of TUG that all wishing to participate in TUG elections do so. If you experience difficulty in submitting your nomination, do not receive your ballot in a timely way, or experience other problems, please contact the TUG office or email@example.com.
For the Elections Committee
Only TUG members whose dues have been paid for 2003 will be eligible to participate in the election. The signatures of two (2) members in good standing at the time they sign the nomination form are required in addition to that of the nominee. TYPE or PRINT names clearly; both supporting signatures are required. Please use the name by which you are known to TUG; all names must be identified from the TUG membership records before being accepted as valid. Please provide an email address if you wish an electronic confirmation of receipt of your nomination or supporting signature.
The undersigned TUG members propose the nomination of:
(please print name of nominee)
for the position of (check one):
/__/ TUG President
/__/ Member of the TUG Board of Directors
for a term beginning with the 2003 Annual Meeting, JULY 2003.
Members supporting this nomination:
Return this nomination form to the TUG office (FAXed forms will be accepted). Nomination forms and all required supplementary material (photograph, biography and personal statement for inclusion on the ballot) must be received in the TUG office no later than 1 March 2003.(1) It is the responsibility of the candidate to ensure that this deadline is met; candidates are advised to check with the TUG office that their nomination forms are in order.
/__/ nomination form
/__/ bio/personal statement
FAX: +1 503 223-3960
TeX Users Group
NOMINATIONS FOR 2003 ELECTION
P.O. Box 2311
Portland, OR 97208--2311 USA
(1) Supplementary material may be sent separately from the form, and supporting signatures need not all appear on one form.